Best Practices For Booth Staff
Maximizing Your HIMSS25 Experience
Your booth staff at HIMSS25 plays a pivotal role in the success of your exhibitor experience. Ensuring that your team is well-prepared can make a significant impact on the hundreds of crucial interactions they’ll have onsite. Here’s a quick guide to help your staff shine:1. Align on Goals
Before stepping onto the conference floor, ensure your team is aligned on the event’s objectives. Whether it’s generating leads, building strategic partnerships, or boosting brand awareness, every team member should understand their role in helping your organization achieve these goals.
2. Educate Your Team
Equip your staff with the knowledge they need to handle any interaction smoothly. From value propositions to knowing where presentation files or supplies are located, preparing for potential questions ensures a seamless experience for visitors.
3. Divide and Conquer
Avoid overwhelming attendees by designating specific roles for your staff, such as greeters, demo specialists, or meeting coordinators. This helps guide visitors through your booth in a more organized and comfortable manner. Take a look at our audience snapshot to learn more about who you’ll find at HIMSS25.
4. Report Back
Set aside time daily to debrief on attendee conversations, identify trends, and adjust booth operations or presentations as needed. This continuous improvement ensures your team stays focused and effective.
5. Share the Experience
Amplify your presence by encouraging staff to share their experiences on social media. Tag your company and HIMSSGC to increase visibility, and showcase your products and solutions through posts, stories, and videos. Check out our Exhibitor Toolkit for logos, templates and more.
Looking For Ways to Get the Most Out of Your Exhibitor Experience?
Checkout our Top Ten Exhibitor Tips for Maximizing ROI at HIMSS 2025 for best practices and helpful recommendations before, during and after the event.